Job Number: 17416

External Description:

Job title - Team Administrator

Location: Lincoln - office based

Contract length: 6 months rolling 

Hours: 30 hours per week (part time position, but must be in on a Wednesday) 

Rate: £14.30 per hour PAYE

Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services is currently recruiting for a Team Administrator to work for a global provider of rail traffic technology.
Their service centre in Lincoln focuses on the maintenance and overhaul of their train carriage bases.  

The Role:

Responsible for administrative services and support to the Service Centre. This role requires flexibility to cover a range of tasks from general office administration, (stationary, file/record keeping, correspondence, diary management, travel, expenses) as well as reporting and general administration support for managers.  Often in a front of house capacity, the team administrator is a key point of contact for external and internal customers as well as team members, responding to general queries & supporting their start into the business.

 

Responsibilities:

• Use of Microsoft 365, Office, Excel, Word  and Teams.
• Organises and maintains office supplies.
• Adhering the office 5S standard and making improvements.
• Schedules resources such as people, meetings, appointments, rooms, and equipment; answers telephone/TEAMS calls, responds to questions, and direct callers to appropriate parties, as necessary; sorts and distributes mail. 
• Arranges and sets-up meeting rooms, books catering.
• Booking hire cars, taxi, train tickets and hotels for team members.
• Support in the input & processing of expenses in a timely manner.
• Scanning documents to archive and photocopying.
• To serve as a key first point of contact both for face to face meetings, first contact with both internal and external customers.
• Liaise with reception for booking in of visitors and build good relations with reception and site security.
• Management and support of team organisation structure.
• Overtime: processing and monitoring.
• Timesheets: Collecting & cataloguing
• Absence: collation of records & reviewing triggers.
• HR forms: Submitting appropriate tickets /requests on the HR portal.
• Onboarding: Support in the introduction of new team members using the company's on-boarding process (organising IT, PPE, Induction).

Order Management, Purchasing and Finance:

• Support the depot with the purchase of equipment, personal protective equipment, stationary and other such items required in the depot or office.
• Using the OneSRM portal for supply requests, submit orders, track progress and raise relevant Purchase Orders to ensure compliance with company procedures.
• Participate in establishing budgets. Responsible for monitoring progress and delivery to budget.

Skills and Experience: 

• Strong organisational skills; proactive and adaptable in busy environments.
• Proven experience in an administrative role
• Confident handling emails, scheduling meetings, and interacting with clients.
• Must be competent and confident in the use of Microsoft 365, Office, Excel, Word  and Teams, and capable of learning company systems (training provided).
• Detail-oriented, tech-savvy, and able to thrive under pressure.

We are committed to providing equal employment opportunities and encourage all qualified candidates to apply. While the hiring process may not be expedited, we urge all interested candidates to submit their applications promptly to ensure their consideration.

 

To apply, please follow the instructions on our application portal. We look forward to receiving your application

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Job Number: SIE1JP00034890

Community / Marketing Title: Team Administrator

Location_formattedLocationLong: Lincoln, East Midlands GB